How Do I Change Undeposited Funds to Deposit in Quickbooks Online


Undeposited Funds Account Overview

The Undeposited Funds account in QuickBooks Online is a temporary holding account for money that has been received but not yet deposited into your bank account. This account is used to track cash and checks that you have on hand but have not yet been processed. Once you deposit the funds into your bank account, you can transfer the balance from the Undeposited Funds account to your bank account.

  • The Undeposited Funds account is a liability account, which means that it represents money that you owe to someone else.
  • The balance of the Undeposited Funds account should always be zero, as it is a temporary holding account.
  • You can create deposits from the Undeposited Funds account to deposit the funds into your bank account.

How to Change Undeposited Funds to Deposit in QuickBooks Online

  1. Click on the “Banking” menu and select “Make Deposits.”
  2. In the “Deposit To” field, select the bank account that you want to deposit the funds into.
  3. In the “From Account” field, select the Undeposited Funds account.
  4. Enter the amount of the deposit in the “Amount” field.
  5. Click on the “Save and Close” button.

Table: Undeposited Funds Account Transactions

Date Description Debit Credit
2023-03-08 Received cash from customer 100.00
2023-03-09 Deposited cash into bank account 100.00

Recording Deposits in QuickBooks Online

When you receive payments from customers, you need to record them as deposits in QuickBooks Online. This process helps you track your income and manage your cash flow.

Steps to Record Deposits in QuickBooks Online:

1. Click on the (+) New button in the top right corner of your QuickBooks Online dashboard.
2. Select Bank Deposit from the drop-down menu.
3. Enter the date when you received the payment.
4. Select the bank account where you deposited the money.
5. Enter the amount of the deposit.
6. Enter a brief description of the deposit, such as “Customer payment for invoice #123”.
7. Add the customer who made the payment.
8. Review the deposit details and click Save and Close.

Tips for Recording Deposits in QuickBooks Online:

* Use the Undeposited Funds account as a temporary holding place for payments you receive before depositing them into a bank account.
* Reconcile your bank accounts regularly to ensure that your QuickBooks Online records match your bank statements.
* Use a deposit slip to track the details of each deposit.
* Keep a record of all customer payments, such as invoices and receipts.

By following these steps and tips, you can easily record deposits in QuickBooks Online and keep your financial records up to date.

Undeposited Funds in QuickBooks Online

Undeposited funds represent income received but not yet deposited into a bank account. QuickBooks Online (QBO) allows you to track and manage these funds separately from deposited funds.

Managing Undeposited Funds

  • Record Income: When you receive payment but do not deposit it immediately, create a deposit for the amount and select “Undeposited Funds” as the deposit account.
  • Reconcile Payments: As you receive cash or checks, match them to the corresponding undeposited fund records to update their status.
  • Make Deposits: Once you have accumulated a sufficient amount of undeposited funds, create a deposit to transfer the funds to a bank account. Select the “Undeposited Funds” account as the source account.


QBO provides reports to help you monitor and manage undeposited funds:

  • Undeposited Funds Summary: Summarizes the balance and transactions in the Undeposited Funds account.
  • Undeposited Funds Detail: Lists all undeposited funds, including the date, amount, and payment method.

Avoid Using the Phrase ‘How Do I Change Undeposited Funds to Deposit in Quickbooks Online’ as a Subtopic’s Title

To avoid using the specified phrase, the following subtopic titles could be used instead:

  • Managing Undeposited Funds
  • Reconciling Payments
  • Making Deposits
  • Monitoring Undeposited Funds